INCOME TAX
CLEANING OF TAN
DATABASE - CLOSING OF DUPLICATE TANS - REGARDING.
TDS INSTRUCTION NO.
27
[F.NO.SW/TDS/2/2//06-DIT(S)],
DATED 27-06-2006
Please refer to this Directorate's letter No.
SW/TDS/2/1/2006-DIT(S)/3531-93 dated 08.06.2006 for cleaning of TAN database.
To clean the TAN database, all the TANs which have been detected as duplicate
by way of replies received from deductors can be closed through TAN module of
e-TDS application.
2. The following additional features and
enhancements have been made in the e-TDS software to close the duplicate TANs:
- Duplicate
TANs allotted to deductor can be closed by AO through the menu option :
TDS
à Deductor à Update Deductor Information
While
closing the duplicate TANs, AO has to mention the retained TAN. TAN will be
allowed to be closed if -
a)
there is no return pending for processing under the duplicate TAN ; and
b)
no Annual Information Return has been filed under the duplicate TAN.
Once
the TAN is closed due to its being marked as duplicate, then the same TAN can
not be activated in future.
- Duplicate
TAN can also be surrendered by deductor to M/s NSDL through change request
form. To accept the request for surrendering the TANs in ITD database, the
software has been modified. TDS_ADMIN at computer centre will upload the
correction file as it is being done presently. While updating the TAN
details, each record has to be verified and checked both for closing the
surrendered TANs and to update the TAN details. If there is complete
change in TAN's name and address then the request to update the existing
database should be rejected and if the information of surrendered TAN is
entirely different from existing TAN details then also the request should
be rejected. Rejected information will flow back to M/s NSDL for further
action.
- Reports
of the TANs which are closed due to its being marked as duplicate can be
generated through the menu option :
TDS
à Reports à Status of Duplicate TANs
- AO
should send a letter to the deductor intimating the active (retained) TAN
and the duplicate TANs which have been closed. Intimation letter can
be generated through the menu option
:
TDS
à Reports à Duplicate TAN Intimation Report
- Problems
were reported from computer centres for initiating bulk processing. The
system has been fine tuned to enhance the performance.
- Maintain
ledger option has been enhanced. Form No. and financial year can now be
changed at the same time.The procedure to install these enhanced
modifications is as per annexure. The concerned officials may kindly be
directed to execute the instructions as mentioned in the annexure during
non-peak hours and no uploading of e-TDS returns should be in process
during execution of patch.
- In
case of any problem in the installation of the modified application
software, Smt. Rita Tulsaney, DD(Systems) or Shri Jayant Barua, DPA Gr.'B'
of this Directorate may be contacted at telephone No.011-23555696.
For implementing the patch, the concerned
technical officials may kindly be directed to follow the under mentioned
procedures.
1) Download the following files by
logging into the server 128.91.16.240 as oth/oth user. The files may be
downloaded from the directory /home2/tds/tds/inst27/ in binary mode and copy
them on the file server.
- DSUSPNSE.fmx
- HMDDRDTL.fmx
- HMTDSLED.fmx
- HMUPLCRN.fmx
- HPDUPITM.fmx
- HPDUPTAN.fmx
- HRDUPITM.rep
- HRDUPTAN.rep
- Hrltpmnt.rep
- ItdEtds.mmx
- TDS01R24.fmx
- tds_inst_27.doc
- Delete
the entry of TDS and APPMGR from the product profile and grant DBA to TDS
before running the patch.
- Run
the file TDS01R24.FMX with the userid "system" to implement the
patch in the e-TDS software.
- During
execution of the patch, uploading of flat files and bulk processing should
not be in progress.